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How to Create a Contract in Invent ERP?

Managing recurring services, agreements, and customer commitments is easier when everything is structured and automated. Invent ERP allows you to create customer contracts and contract templates that streamline invoicing, improve accuracy, and save time.

Creating a Customer Contract​

Step 1: Access Customer Contracts​

From the Main Menu, navigate to Accounting → Customers → Customer Contracts.

Step 1 - Access Customer Contracts

Step 2: Add a New Contract​

Click Add to create a new contract.

Step 2 - Add New Contract

Step 3: Enter Contract Information​

Fill in the main contract details:

  • Contract Name — Give the contract a clear name or code.
  • Customer or Vendor — Link the contract to an existing partner.
  • Start and End Dates — Define the period this contract covers.

Step 3 - Enter Contract Information

Step 4: Add Contract Lines​

Scroll down to the Contract Lines section and add:

  • Products or services
  • Pricing and quantities
  • Any applicable billing rules

Step 4 - Add Contract Lines

Step 5: Save the Contract​

Click Create to save the contract.

Step 5 - Save the Contract

Step 6: Generate Invoices (Optional)​

After saving, you can generate an invoice immediately, or keep the contract saved for future billing.

Step 6 - Generate Invoices

Creating a Contract Template​

Step 1: Open Contract Templates​

From the Configuration menu, head to Contract → Contract Templates.

Step 7 - Open Contract Templates

Step 2: Add a New Template​

Click Add to create a new template.

Step 8 - Add Template

Step 3: Define Template Details​

Fill in the template information just like a regular contract.

Step 9 - Define Template Details

Step 4: Create the Template​

Click Create to save the template.

Step 10 - Create Template

Notes & Tips​

  • Contract templates are ideal for recurring services or standardized agreements.
  • You can still customize individual contracts even when using a template.
  • Keep all communication and attachments inside the contract record.

FAQ​

Q: Can I create a contract without a template? Yes. Templates are optional and mainly used to speed up contract creation.

Q: Can I generate invoices later instead of immediately? Yes. Contracts can be saved and invoiced at any time.

Q: What is the benefit of using contract templates? Templates save time, reduce errors, and ensure consistency across multiple contracts.